IT joint committee releases transition timeline template; Several agencies starting process

Oct. 2, 2009 - In order for an agency—or board or commission— to get scheduled for transition to the new IT classifications, the CIO (or supervisor of the IT personnel if there is no CIO) needs to go to the DAS web site and get a copy of the management request for transition form.

See the transition toolkit more forms and letters.

Once management has submitted the form to DAS, the labor management committee will try to accommodate the time they’ve selected.

However, in the event that an agency has not requested to transition and the statewide transition committee sees a good fit with another agency or small group that is preparing to transition, the labor management committed may call that agency to get the process started.

The IT Transition has started with ODJFS and should be completed in October or November. ODOT and Public Safety have requested to transition and are scheduled for November – February. In addition, DAS, BWC, IC have requested and are scheduled January – April.

If you have questions about the agency transition process, you may contact:

DAS: Jessica Schuster 614-466-0738

OCSEA:  Sandi Friel 614-865-4713 or
                 800-969-4702 ext. 4713

OCB:  Ashley Hughes 614-466-3619

IT CLASSIFICATION TRANSITION TIMELINE

The typical transition timeline is like the following:

Day 1  - Pre-Meeting Union

              Pre-Meeting Management

Day 2-7  - Kickoff Meeting w/ Agency IT Labor Management Team

Day 8-15 - HR/LRO/Staff Rep Training

Day 8-15  - Management DIT Training – OCB/DAS

Day 8-15 - Employee DIT Training – OCB/DAS/OCSEA – Probably given 2 times

Day 16-30 - Employees given Part 1 of DIT to Complete  (Employees may complete DITs during their work time, but within reason.)

Day 31 - Employees give DIT to their immediate supervisor

Day 31 – 45 - Supervisor completes Part II of the DIT (Supervisors are not change the employees’ responses)

Day 46 - Supervisors return DITs to the Employees.

Day 46-53 -  Employees prepare rebuttal (Employees are not change the supervisor’s responses – save a copy of the completed document for your files if you wish to retain a copy)

Day 53 - Employees return a copy of the DIT to Management Designee

Day 53 – 70  - The Management Designee completes the Management Designee section of the DIT (The Management Designee is not change the comments made by the Employees and their Supervisors)

Day 71-85  - Management completes allocation spreadsheet.

Day 86 -  Allocation spreadsheet sent to the Joint Agency Transition Committee

Day 95 - Allocation spreadsheet sent to the Transition Oversight Committee

Day 102-109 - Employees receive allocation letter and new position description

See Related

Contract Article 36.05B (PDF)

45 Day Notice (PDF)

DAS IT Website

Ohio Office of Information Technology